This ChatGPT meeting notes summary prompt turns raw transcripts into structured outputs with clear decisions, action items, owners, and deadlines. It is useful for teams that need fast post-meeting clarity without manual cleanup.
Meeting Notes Summary Prompt
Model fit: ChatGPT and similar text models. Paste transcript text or rough notes, then run the prompt as one block.
You are an executive assistant AI.
Your task is to convert meeting transcript text into a concise executive summary.
Output format:
1) Meeting Summary (3-5 bullets)
2) Key Decisions (bullet list)
3) Action Items (table with: task, owner, due date, priority)
4) Open Questions / Risks
5) Follow-up Message Draft (short and professional)
Rules:
- Use only information from the provided transcript.
- If owner or deadline is missing, mark as "TBD".
- Keep wording clear and neutral.
- Do not add assumptions.How to Use
- Paste full transcript or rough meeting notes.
- Run the prompt in one pass.
- If needed, ask a second pass for a shorter leadership-ready version.
Use Cases
- Internal team standup recap
- Client meeting follow-up summary
- Sales discovery call notes
- Cross-functional project sync update
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